Thank you for registering for the NYSOA 2018 Annual Meeting



Cancellation Policy

We cannot refund any cancellations after September 15. Contact Chita McKinney, local Planning Committee Treasurer at [email protected]

Friday Night Workshops

One workshop will feature a description of the use of eBird as the data input tool and archival database for the NY Breeding Bird Atlas III to begin field work in 2020. There will be examples from the work in progress using this tool on other breeding bird atlas projects, such as those in Wisconsin and Virginia. This tool allows near real-time access to data, so one can see almost immediately the status of effort in any block or of the project as a whole in lists and maps. Experts in the design and use of the tool from the eBird Team will lead the presentation and discussion.

The other workshop will be a presentation on Snowy Owls and project SNOWstorm by Tom MacDonald, a long-time Snowy Owl bander and one the country’s and world’s experts on these spectacular birds. As you hear some of the more recent findings from tracking devices put on some of these owls, you will be even more impressed and fascinated by their lives.

Lodging and Meeting Headquarters

This meeting will be centered at the RIT Inn and Conference Center at 5257 West Henrietta Road in the town of Henrietta just south of Rochester and adjacent to the NY State Thruway not far from Exit 46. There is ample parking and access from both front and back plus nearer some rooms on the sides. There are two restaurants in the hotel.

Room Reservations

A block of rooms has been reserved at the RIT Inn and Conference Center, 5257 West Henrietta Road, Rochester, NY 14467, to be held through September 14, 2018. The rate for all rooms is $109.00 plus tax. Contact the RIT Inn and conference Center directly at 585-359-1800 to make your reservation. Be sure to mention the NYSOA meeting to obtain the special rate and so that the meeting is credited for rooms reserved.

To reserve online and get the GROUP RATE go here: and click the Reservations tab in the top left corner. This will open a new window. Select “Group Attendee” from the center drop-down menu and enter “1809NYSOA” in the box below. Please follow these instructions carefully so NYSOA gets credited for our room block.


Friday and Saturday meals will be in the Mohawk/Cayuga Room. Workshops will be in nearby rooms immediately following the Friday buffet. NYSOA business, comments, awards presentations, the raffle results, and the main speaker will immediately follow Saturday’s dinner in the same room. The hotel restaurant will be open for breakfast before the morning field trips plus at regular hours, including lunches. There are also other restaurants reasonably close in the nearby area.

Field Trips

The Rochester area has multiple areas where migrating birds of all types congregate: the shoreline of Lake Ontario, with its Braddock and Irondequoit Bays; parks and cemeteries such as Durand Eastman Park, Webster Park, Mount Hope Cemetery, and Holy Sepulchre Cemetery; glacial treasures such as Mendon Ponds Park with its kettle holes, ponds, woodlands, and fields; and parcels preserved by the Genesee Land Trust and The Nature Conservancy, all of which make up a vibrant, diverse habitat for birders to enjoy. Field trips will highlight shorebird species lingering near our inland ponds and inlets, passerine banding efforts at Braddock Bay Bird Observatory, and songbirds along the scenic pathways of our parks and preserves. Once the conference disbands, homebound travelers heading east have only a short detour from the Thruway to find Montezuma Wildlife Refuge and Wetlands Complex, while those heading west pass close to Iroquois National Wildlife Refuge and the Batavia Waste Water Treatment Plant.

As the 2018 fall migration unfolds, Rochester’s field trip experts will be scouting these areas and more to locate the best spots for finding fall treasures. Full trip descriptions will be published nearer the conference date, and specific field trip locations with sign-ups will be available at the meeting’s check-in table.

Papers Session

A paper session will be presented on Saturday afternoon beginning at 1:30 PM and ending by 5:00 PM, with a short break mid-session. Typically, papers relate to topics of interest to birders and are often given by students or researchers from New York schools.